Certification tracking software that prevents expired certifications
Remindax keeps every employee certification, credential, and accreditation in one register — with automated renewal reminders by Email, SMS, and WhatsApp, and escalation if no one acts.
- GDPR-ready
- Forever-free plan
- iOS & Android App
One certification register
Every certification in one place:
Hold every employee certification, safety card, and professional credential in a single live register — no spreadsheets, no siloed lists.
Filter by any dimension:
Slice the register by certification type, site, owner, expiry, or status to find what's at risk in seconds.
Shared visibility across teams:
Give compliance, HR, and managers a shared view of every certification — with role-based access so everyone sees what they need.
Multi-stage renewal alerts
Escalating alert schedule:
Configure reminders at 90, 60, 30, 14, and 7 days before each certification expires — so nothing slips through the cracks.
Owner and manager notifications:
Send each alert to the certificate holder, their manager, and compliance — accountability is shared and recertifications never stall.
Email, SMS & WhatsApp:
Reach certificate holders on the channel they actually read. Multi-channel delivery cuts missed renewals dramatically versus email-only systems.
Secure certificate storage
Trusted AWS storage:
Every certificate document is held on Amazon Web Services — the same enterprise-grade infrastructure trusted by banks, hospitals, and governments.
Role-based access:
Only authorized staff view sensitive certification records — permissions by team, role, or site keep audit-relevant documents protected.
Full audit log per certification:
Every edit, renewal, document upload, and status change is timestamped — pull a complete compliance trail for any certification in seconds.
Renewal workflow, automated
Set the rules once:
Configure your reminder cadence, recipients, and escalation path once — Remindax handles every recertification deadline from then on.
Routes to the right person:
Each certification can notify the holder, their manager, and the compliance team — at different stages — so the right people act at the right time.
Stay audit-ready without the chase:
Stop chasing renewals over email. Automated alerts and a live register keep every certification current and every audit a 60-second export.
Know exactly which employees are certified — and which aren't
Track every team member's certifications and credentials in one place. See at a glance who's compliant, whose certifications expire in the next 30, 60, or 90 days, and who needs to recertify — by employee, department, or site. Automated reminders go to the employee and their manager before any certification lapses.
Every Certification Type, In One Place
From ISO standards to safety credentials — every certification, every renewal, in a single live register.
Certification tracking for every industry
From clinical staff to construction crews, Remindax tracks the exact certifications your sector lives or dies by — with the renewal cadence each one demands.
Healthcare
CQC registrations, clinical qualifications, BLS/ACLS, infection-control certificates, and equipment calibration — every recertification surfaced before it lapses.
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Manufacturing
ISO 9001/14001/45001, pressure-system certificates, and calibration records tracked across every production site — audit-ready at any moment.
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Construction
CHAS, SafeContractor, Constructionline, and structural certificates — prove compliance to main contractors without scrambling through folders.
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Education
Ofsted ratings, DBS renewals, safeguarding certifications, and staff first-aid qualifications — keep every record current before inspection day.
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Logistics & Transport
ADR certificates, dangerous-goods handling, vehicle safety, and driver training credentials — every certification per driver, per vehicle, in one register.
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Food & Hospitality
Food-hygiene ratings, HACCP, allergen-management, and food-safety training records tracked across every outlet — no expired ratings on the door.
Reminders that escalate — so nothing slips
Configure multi-stage reminders before each certification expires. Choose who gets each alert — certificate holder, manager, or compliance team — across Email, SMS, and WhatsApp.
Heads up
Early notice to plan the renewal
Get started
Begin recertification paperwork
Action needed
Confirm submission progress
Final reminder
Escalates to the manager
Urgent
Daily escalation kicks in
What a missed certification renewal really costs
Manual certification tracking doesn't just waste time — it exposes your organization to fines, failed audits, and unsafe staff on site. Here's the difference Remindax makes.
Without Remindax
- ✕
Certifications tracked in a spreadsheet nobody updates
- ✕
You find out a certification lapsed after it expired
- ✕
Scramble for evidence when auditors or inspectors arrive
- ✕
Uncertified staff on site, failed audits, and reputational damage
With Remindax
- ✓
One live register of every certification, always current
- ✓
90/60/30-day alerts before every recertification deadline
- ✓
Full compliance report in under 60 seconds
- ✓
Continuous compliance — audit-ready and inspection-ready always
Start tracking certifications in 15 minutes
No long implementation, no IT project, no consultant. Bring your existing certification register and Remindax has you running by lunchtime.
Import your certificate register
Upload your existing spreadsheet or add certifications manually — certification type, issuing body, expiry date, and owner.
Set alert rules once
Choose recipients, lead times, and channels — Email, SMS, and WhatsApp — for each certification type or department.
Stay compliant automatically
Remindax sends the reminders, collects renewed documents, and keeps your compliance dashboard current — you stay audit-ready forever.
Complete your compliance picture
Certifications are one piece. Pair Remindax certification tracking with the rest of your compliance stack — every renewal, every license, every insurance certificate, in one place.
Training Renewal
For mandatory training and recurring courses — track validity, completion, and refreshers separately from certifications.
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License Management
Track every business, professional, and operating license alongside your certifications — one compliance system, no gaps.
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Credentials Tracking
Manage every employee credential — IDs, background checks, vaccinations, role-based clearances — with automated expiry alerts.
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COI Tracking
Verify vendor and contractor insurance certificates automatically — close compliance gaps before they cost you.
Learn MoreFrequently Asked Questions
Remindax is certification tracking software built for employee and workforce compliance - it keeps every certification in one register and sends automated renewal reminders by Email, SMS, and WhatsApp before any certification expires, with escalation if no one acts.
Yes. Multi-stage reminders fire at 90, 60, 30, 14, and 7 days before expiry to the certificate owner and their manager, with escalation rules - so a certification never lapses unnoticed.
Remindax tracks every certification by its expiry date and surfaces what is expiring in the next 30, 60, and 90 days on one dashboard - filterable by employee, department, or site.
Yes - Remindax is fully cloud-based, stores certificate documents on AWS with role-based access, and sends automated renewal reminders across Email, SMS, and WhatsApp.
Yes. Remindax has a forever-free plan that tracks up to 15 items with full reminder sequences - enough to cover your most critical certifications before you scale up.
Yes. For training validity and records, Remindax also offers dedicated training renewal tracking - see /solutions/training-renewal-software for the focused workflow on mandatory training and recurring courses.
Why businesses trust Remindax
Trusted by 30,000+ clients to automate renewal reminders.
35%
Improved compliance on contract renewals
50% ↑
Increase in on-time task completion
4x
More reminders managed with automation
70%
Fewer missed deadlines
Testimonials
What our customers say about Remindax
Saved my team hours every week!
Remindax helps us keep track of all client follow-ups automatically. It's an absolute lifesaver for our sales team, ensuring no lead slips through the cracks. Thank you @Remindax for the efficiency boost!
Michael S.
Sales Manager, @ProSales_MGR
Reduced missed renewals to zero!
Since implementing @Remindax, we've reduced missed subscription renewals to zero. The custom reminder chains are essential for our SaaS business model and provide incredible peace of mind.
Sarah K.
Operations Lead, @SK_Ops
Excellent customer support makes all the difference.
I had a technical question about an integration, and the @Remindax support team was fantastic. Quick responses and genuinely helpful in getting our system configured perfectly. Top-notch service!
Jenna F.
Accountant, @JFinancial
Powerful automation for compliance.
The automation features are exactly what our regulatory firm needed. We can set up complex, recurring tasks and trust that @Remindax manages our compliance checkpoints perfectly. Set it and forget it!
Robert M.
Compliance Officer, @Rob_Compliance
Seamless integration with our existing tools.
We love how seamlessly @Remindax integrates with our existing CRM and calendar. It pulls all of our key action items together into one centralized, manageable dashboard.
Tom W.
Product Manager, @Tom_P_M
Fantastic customization options.
The level of customization for reminder schedules is fantastic. We can set up complex recurrence patterns for unique client milestones easily thanks to @Remindax.
Linda P.
HR Specialist, @LP_HR
Boosted our team accountability.
This tool is perfect for team accountability. Everyone knows exactly who is responsible for which follow-up and when. It's fundamentally changed how our team prioritizes tasks. Great work, @Remindax!
Ben H.
Team Lead, @BH_Leadership
Trusted by 30,000+ teams to track every expiration date
Track every renewal from your pocket
Manage expiration reminders, get instant alerts, and stay audit-ready from anywhere — with the Remindax app for iOS and Android.
- Real-time push alerts
- Audit-ready on the go
- iOS & Android
Free to download · No credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.