Fleet Accident Register & Retention Tracker
Download the free Fleet Accident Register & Retention Tracker and keep report dates, follow-up due dates, and retention end dates on one register.
Fleet Accident Register & Retention Tracker
Microsoft Excel (.xlsx) — Free
Track each register row — generic ref, unit, report filed date, follow-up due, retention end, follow-up status, and reminder status. A follow-up flag stays visible when a follow-up is open (due, past due, or within 14 days) even if retention is still OK. Retention status is Missing Date, Complete, Retention Expired, Due Soon, or OK. Includes a dashboard and lookup lists. Date and status only — not a claim file; no fault, injury, or medical content. No sign-up required.
Free Template DownloadWhat's Inside the Spreadsheet
Three sheets for accident-register dates: follow-up cadence beside the retention end date.
Accident Register Tracker Sheet
13 columns: sample flag, register ref, unit, report filed, follow-up due, retention end, follow-up status, reminder status, owner, days to follow-up (auto), days to retention end (auto), follow-up flag (auto), and retention status (auto). Follow-up Due = not Done and the date is today, past, or within 14 days. Retention Due Soon = ≤60 days. No injury or fault fields.
Retention Dashboard
Counts by retention status plus open follow-ups (due now or within 14 days), follow-up flag totals, and a retention health score.
Dropdown Lookup Lists
Editable lists for follow-up status, reminder status, sample flag, retention labels, follow-up flag labels, register ref, unit, and owner.
Who it's for: Fleet Safety & Risk Leads
This spreadsheet is the accident register calendar: when the report was filed, when follow-up is due, and when the retention period ends. It is not a claim file. Do not put fault findings, injury narratives, medical notes, or SSNs in it.
- Safety leads tracking follow-up dates that are due, past due, or inside 14 days
- Risk and compliance desks watching retention end dates across the register
- Teams that need a date/status spreadsheet before automating register reminders
Related Remindax pages: driver qualification file tracking and fleet management software. No accident-register document-tracking page was live at build time.
Automate Register & Retention Reminders
Spreadsheets work — until a follow-up is due this week and a retention end date is still months out, or the other way around. Remindax automates email, SMS, and WhatsApp reminders for each date. See our fleet management software page.
- Automated email, SMS & WhatsApp reminders for follow-up and retention dates
- Date and status only — keep fault and injury content out of the register sheet
- Forever Free plan — no credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.