Every vehicle. Every document. Zero off the road.
Remindax is fleet compliance software that keeps every vehicle's documents in one dashboard — registration, inspection, insurance, road tax, and driver licences — with automated alerts by Email, SMS, and WhatsApp before anything expires and a vehicle has to come off the road.
- GDPR-ready
- Forever-free plan
- iOS & Android App
Vehicle compliance dashboard
One unified view:
Every vehicle with every document status — registration, inspection, insurance, and licensing — in a single dashboard.
Smart filters:
Filter the fleet by depot, vehicle type, or expiry window to see exactly what's coming due.
Real-time compliance status:
See which vehicles are road-legal and which need action, at a glance.
Multi-stage renewal alerts
60 / 30 / 14 / 7 day schedule:
Alerts fire at each lead time before any document expires — so action happens well before grounding day.
Right people, every time:
Notify fleet managers, depot managers, and drivers per document type — each alert reaches the person who can actually renew it.
Email, SMS & WhatsApp:
Send the same reminder across every channel your team checks — no one misses a renewal because they ignored their inbox.
Driver document tracking
Licences and medical certificates:
Track driver licences, DOT medical cards, CPC qualifications, and required endorsements alongside vehicle documents.
Driver + vehicle, together:
Every vehicle credential and every driver credential in one compliance picture — so nothing falls between the two.
Total fleet compliance:
No separate spreadsheet for drivers — vehicle and driver renewals share the same dashboard, alerts, and audit trail.
Multi-depot management
Organize by depot, region, or vehicle type:
Group vehicles the way your operation actually runs — by depot, region, or vehicle class — so each team sees what they're responsible for.
Role-based visibility:
Depot managers see their vehicles. Fleet directors see the whole operation. One source of truth, two levels of zoom.
Scale without losing control:
Add depots, regions, and vehicles as the fleet grows — no rebuilding the structure when the next site opens.
Keep every vehicle road-legal — and earning
A missed registration or inspection grounds the vehicle, and a grounded vehicle is lost revenue. Remindax catches the lapse before the driver does.
Vehicle grounding alerts
When a registration, inspection, or insurance lapses, an immediate alert goes to fleet management — before a driver takes the vehicle onto public roads.
Fleet compliance reports
Real-time compliance % by depot, vehicle type, or document category — with one-click export for inspections, audits, and operator-licence renewals.
Driver + vehicle, together
Every vehicle document and every driver credential in one compliance picture — so nothing falls between the two.
Track every fleet and vehicle document
Remindax tracks every document that keeps a vehicle legal and a driver qualified — vehicle registration and titling, annual inspections (MOT in the UK), road tax and licensing, commercial insurance and fleet COIs, DOT and IFTA filings, emissions and smog certificates, tachograph calibration, operator licences, and driver licences and medical certificates — each with its own renewal schedule.
Compliance tracking for every kind of fleet
Whatever you move and wherever you operate, the documents change — but the renewal discipline doesn't.
Trucking & Haulage
Registration, inspections, insurance, and driver qualifications across large fleets and multiple depots.
Passenger Transport
Bus and coach inspections, operator licences, and driver medical certificates with strict compliance requirements.
Construction
Plant insurance, LOLER and equipment inspection certificates, and operator qualifications across site fleets.
See construction compliance
Healthcare
Patient-transport and community-vehicle inspections, driver background checks, and vehicle insurance.
See healthcare compliance
Retail & Distribution
Van-fleet inspections, insurance, and driver licences across regional and last-mile delivery networks.
Local Government
Council fleets — refuse vehicles, grounds equipment, passenger transport — with a full audit trail.
See government complianceGet your fleet compliant in 15 minutes
No long implementation, no IT project, no consultant. Bring your existing vehicle register and Remindax has your fleet tracked by lunchtime.
Import your fleet register
Upload your vehicle list with plates, VINs, and current document expiry dates via CSV or Excel — or add them manually. Assign vehicles to depots, regions, or vehicle types as you go.
Configure alert rules
A registration renews on a different cycle than an inspection or an insurance policy. Set lead times and recipients per document type once — 60 days for registration, 30 for inspection, etc. — and the rules apply automatically to every relevant vehicle.
Stay road-legal automatically
Remindax monitors every document, fires multi-stage alerts to the right people, and updates your compliance dashboard and audit trail as each renewal lands — so no vehicle is ever a surprise off the road.
Frequently Asked Questions
Fleet compliance software tracks the documents that keep your vehicles legal and your drivers qualified — registration, inspections, insurance, and licences — and alerts you before any of them expire. Remindax keeps it all in one dashboard with automated Email, SMS, and WhatsApp reminders.
No — Remindax tracks vehicle documents and renewals, not live location. It is built to keep your fleet compliant and road-legal, and works alongside any telematics system you already use.
Yes — driver licences, medical certificates, and required endorsements are tracked alongside each vehicle's registration, inspection, and insurance, so vehicle and driver compliance live in one picture.
Yes — track US documents like vehicle registration, DOT, IFTA, and annual inspections, or UK documents like MOT, tachograph calibration, and operator licences, each with the right renewal cadence for its jurisdiction.
You choose — typically 60, 30, 14, and 7 days before each document expires. Alerts can be routed to fleet managers, depot managers, or drivers, on whichever channels they actually check (Email, SMS, or WhatsApp).
Not Ready for Software? Start with a Free Spreadsheet
Download the matching Excel template, populate it with your data, and switch to Remindax when you outgrow it.
Vehicle Registration Renewal Tracker
Track vehicle registration, insurance, and inspection renewals across your fleet with a compliance dashboard for all three cycles.
Download Free Template
Driver License (CDL) Expiration Tracker
Track CDL renewals, DOT medical cards, drug-test cycles, and MVR reviews per driver — with a 'Drivers OFF DUTY' alert.
Download Free TemplateBuild a complete transport compliance system
Vehicle documents are only one layer of a road-legal fleet. Pair fleet compliance with the rest of your transport-compliance stack — commercial insurance certificates, operator and business licences, and driver certifications — so nothing falls through the gaps between systems.
COI Tracking
For commercial vehicle insurance and fleet COIs — collect, verify, and chase expiring certificates of insurance from carriers, subcontractors, and your own fleet.
Learn More
License Management
For operator licences and the business licences that authorise your fleet to run — operator's licence, transport manager CPC, hazmat permits — all tracked alongside your vehicles.
Learn More
Certification Tracking
For driver CPC, LOLER inspections, and the safety qualifications your fleet depends on — every certification with its own renewal cycle, all in one register.
Learn MoreWhy businesses trust Remindax
Trusted by 30,000+ clients to automate renewal reminders.
35%
Improved compliance on contract renewals
50% ↑
Increase in on-time task completion
4x
More reminders managed with automation
70%
Fewer missed deadlines
Testimonials
What our customers say about Remindax
Saved my team hours every week!
Remindax helps us keep track of all client follow-ups automatically. It's an absolute lifesaver for our sales team, ensuring no lead slips through the cracks. Thank you @Remindax for the efficiency boost!
Michael S.
Sales Manager, @ProSales_MGR
Reduced missed renewals to zero!
Since implementing @Remindax, we've reduced missed subscription renewals to zero. The custom reminder chains are essential for our SaaS business model and provide incredible peace of mind.
Sarah K.
Operations Lead, @SK_Ops
Excellent customer support makes all the difference.
I had a technical question about an integration, and the @Remindax support team was fantastic. Quick responses and genuinely helpful in getting our system configured perfectly. Top-notch service!
Jenna F.
Accountant, @JFinancial
Powerful automation for compliance.
The automation features are exactly what our regulatory firm needed. We can set up complex, recurring tasks and trust that @Remindax manages our compliance checkpoints perfectly. Set it and forget it!
Robert M.
Compliance Officer, @Rob_Compliance
Seamless integration with our existing tools.
We love how seamlessly @Remindax integrates with our existing CRM and calendar. It pulls all of our key action items together into one centralized, manageable dashboard.
Tom W.
Product Manager, @Tom_P_M
Fantastic customization options.
The level of customization for reminder schedules is fantastic. We can set up complex recurrence patterns for unique client milestones easily thanks to @Remindax.
Linda P.
HR Specialist, @LP_HR
Boosted our team accountability.
This tool is perfect for team accountability. Everyone knows exactly who is responsible for which follow-up and when. It's fundamentally changed how our team prioritizes tasks. Great work, @Remindax!
Ben H.
Team Lead, @BH_Leadership
Trusted by 30,000+ teams to track every expiration date
Track every renewal from your pocket
Manage expiration reminders, get instant alerts, and stay audit-ready from anywhere — with the Remindax app for iOS and Android.
- Real-time push alerts
- Audit-ready on the go
- iOS & Android
Free to download · No credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.