Track every vendor COI. Never get caught with an uninsured supplier.
Remindax is COI tracking software that keeps every contractor, vendor, and supplier certificate of insurance in one register - insurer, policy number, coverage limits, expiry date - and automatically collects renewals and flags any coverage gap before it's a liability.
- GDPR-ready
- Forever-free plan
- iOS & Android App
Central COI register
Every Vendor & Contractor COI:
Hold every supplier's certificate of insurance in one searchable view - insurer, policy number, coverage limits, and expiry date.
Instant Compliance Lookup:
Filter by vendor, policy type, or coverage level in seconds to see exactly who has valid cover on file.
Single Source Of Truth:
Replace scattered email threads and shared drives with one register your compliance, AP, and risk teams can rely on.
Automated renewal alerts
90 / 60 / 30 / 14-Day Reminders:
Configurable alerts fire at the intervals that match your renewal workflow - well before any policy lapses or coverage gap appears.
Email, SMS, And WhatsApp:
Notify the compliance owner, AP, or the vendor on whichever channel they actually respond to - no missed inboxes, no excuses.
Escalation If Ignored:
If a reminder is ignored, the alert escalates to a manager - so a quiet COI lapse never slips through unnoticed.
Secure document storage
AES-256 Encryption:
Every COI file is encrypted in transit and at rest, so sensitive vendor and contractor documents stay protected.
Read-Only Sharing:
Share the COI register or specific records with brokers, auditors, and clients - without exposing your full vendor list.
Reliable Backups:
Cloud-redundant storage means no lost certificates and no last-minute scrambles before an audit.
COI request workflow
One-Click COI Requests:
Send branded COI requests to vendors and contractors by Email, SMS, or WhatsApp - with your logo, your tone, and a direct upload link.
Vendors Upload - No Account Needed:
Vendors open the secure link and upload their certificate of insurance directly. No sign-up, no friction, no email-thread back-and-forth.
Auto-Attached To The Vendor Profile:
The uploaded COI attaches to the vendor record automatically and you're notified to verify it - so your register stays clean without manual filing.
Never get caught with an uninsured vendor
Most COI losses don't come from the policy you forgot to add - they come from the supplier whose cover quietly lapsed while everyone was looking the other way. Remindax keeps the gap visible.
Coverage gap detection
Remindax flags any vendor whose COI is lapsed, missing, or below your required coverage limits - so an uninsured supplier never slips into a live engagement.
Automated COI collection
When renewal time arrives, Remindax sends the COI request to the vendor on your behalf, receives the upload, and attaches it to the vendor record automatically - no email threads, no chasing.
Full-register visibility
See your insurance position by vendor, policy type, or coverage level at any time - so board reviews, broker meetings, and client due diligence don't trigger a scramble.
Every Insurance Type, In One Place
From public liability to medical malpractice - every commercial insurance type, plus the vendor COIs that prove your suppliers are covered.
COI tracking for every industry
Construction sites, property portfolios, factory floors, hospitals, supply chains, and professional firms - wherever a third party works on your behalf, their COI is your exposure.
Construction
Manage COIs for dozens of subcontractors per project, with every general liability, employers' liability, and workers' comp certificate flagged before site sign-on.
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Real Estate & Property
Landlord insurance, tenant liability, and contractor COIs tracked across your portfolio so every site, every tenant, and every vendor stays covered.
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Manufacturing
Supplier and vendor COIs verified before goods, deliveries, or contractor work enter your facility - keep the line running without coverage gaps.
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Healthcare
Medical malpractice, clinical indemnity, and facility-vendor COIs in one register - audit-ready year-round, no clinician left exposed.
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Logistics
Cargo, fleet, and carrier-liability COIs across your supplier network so a single uninsured leg never breaks the chain.
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Professional Services
Professional indemnity, cyber, and D&O renewals - and the COIs you collect from freelancers and specialists - all in one register.
Learn MoreStart tracking COIs in 15 minutes
No long implementation, no IT project, no consultant. Start from your existing vendor list - or our free COI tracking spreadsheet - and Remindax has you running before lunch.
Add your vendors & policies
Import via CSV or Excel, or add manually - vendor, insurer, policy number, coverage limits, expiry. Already keeping it in a spreadsheet? Start from our free COI tracking template.
Send COI requests automatically
Configure who Remindax contacts for each renewal and at what intervals. Vendors upload via a secure link - no account needed - and the COI attaches to their record.
Stay protected around the clock
Remindax monitors every policy, alerts the right person on every channel before expiry, and flags any coverage gap automatically - so no uninsured vendor ever slips through.
Build a complete risk register
COIs are one piece of the picture. Pair Remindax COI tracking with the rest of your compliance stack - every vendor contract, every operating permit, every employee certification, in one place.
Contract Reminder
Track every vendor contract alongside their COI - so renewals, notice periods, and insurance status stay in sync on one register.
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Permit Management
Operating, building, and regulatory permits with automated renewal alerts - no missed deadlines, no shutdown surprises.
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Certification Tracking
Keep every employee certification, professional credential, and recertification current with automated renewal alerts.
Learn MoreTrack specific certificates
Need a quick reference on a single certificate type — what it includes, how long it's valid, what happens when it lapses? Dive into the dedicated document-tracking guides.
Certificate of Insurance (COI)
What a COI is, how long it's valid, what happens when it expires, and how to track every vendor's expiration date.
Read the COI guide General Liability Insurance
The most common coverage carried on a COI — what it covers, policy structure, and tracking renewals across vendors.
Read the GLI guide Commercial Auto Insurance
Tracking commercial auto and fleet policy renewals — often listed alongside general liability on the same COI.
Read the auto guide Workers' Compensation Insurance
Mandatory in nearly every state and required on most vendor COIs — track your own renewal and every subcontractor's certificate.
Read the workers' comp guide Professional Liability (E&O)
Errors & omissions coverage carried by service firms and required of vendors — track every claims-made policy before a gap opens.
Read the E&O guideFrequently Asked Questions
Remindax automates COI renewal reminders end-to-end: it alerts both your compliance team and the vendor at configurable intervals (typically 60, 30, and 14 days before expiry), sends a branded COI request automatically, and attaches the renewed certificate to the vendor record when the vendor uploads it.
Yes. Vendors receive a secure upload link and submit their COI without needing an account. The document attaches to their profile automatically and you're notified to verify it.
Yes. Remindax is built for large vendor registers, holding hundreds or thousands of vendors - each with their own COI records, coverage limits, insurers, and expiry dates - with reminders, escalations, and audit trails on every one.
A COI proves a contractor, vendor, or supplier carries adequate insurance. Engaging a vendor whose COI has lapsed can leave you liable for incidents you assumed were covered - which is why automated COI tracking and coverage-gap alerts matter.
Yes. Remindax offers a free COI tracking Excel template to get started, plus a forever-free plan to automate the collection, verification, and reminders a spreadsheet cannot.
Not Ready for Software? Start with a Free Spreadsheet
Download the matching Excel template, populate it with your data, and switch to Remindax when you outgrow it.
COI Tracking Spreadsheet
Track every certificate of insurance, carrier, and expiration date in one workbook — perfect for risk and AP teams.
Download Free Template Vendor & Subcontractor COI Tracker
Per-policy tracking across vendors with Additional Insured, Waiver of Subrogation, and minimum-limit compliance checks.
Download Free TemplateWhy businesses trust Remindax
Trusted by 30,000+ clients to automate renewal reminders.
35%
Improved compliance on contract renewals
50% ↑
Increase in on-time task completion
4x
More reminders managed with automation
70%
Fewer missed deadlines
Testimonials
What our customers say about Remindax
Saved my team hours every week!
Remindax helps us keep track of all client follow-ups automatically. It's an absolute lifesaver for our sales team, ensuring no lead slips through the cracks. Thank you @Remindax for the efficiency boost!
Michael S.
Sales Manager, @ProSales_MGR
Reduced missed renewals to zero!
Since implementing @Remindax, we've reduced missed subscription renewals to zero. The custom reminder chains are essential for our SaaS business model and provide incredible peace of mind.
Sarah K.
Operations Lead, @SK_Ops
Excellent customer support makes all the difference.
I had a technical question about an integration, and the @Remindax support team was fantastic. Quick responses and genuinely helpful in getting our system configured perfectly. Top-notch service!
Jenna F.
Accountant, @JFinancial
Powerful automation for compliance.
The automation features are exactly what our regulatory firm needed. We can set up complex, recurring tasks and trust that @Remindax manages our compliance checkpoints perfectly. Set it and forget it!
Robert M.
Compliance Officer, @Rob_Compliance
Seamless integration with our existing tools.
We love how seamlessly @Remindax integrates with our existing CRM and calendar. It pulls all of our key action items together into one centralized, manageable dashboard.
Tom W.
Product Manager, @Tom_P_M
Fantastic customization options.
The level of customization for reminder schedules is fantastic. We can set up complex recurrence patterns for unique client milestones easily thanks to @Remindax.
Linda P.
HR Specialist, @LP_HR
Boosted our team accountability.
This tool is perfect for team accountability. Everyone knows exactly who is responsible for which follow-up and when. It's fundamentally changed how our team prioritizes tasks. Great work, @Remindax!
Ben H.
Team Lead, @BH_Leadership
Trusted by 30,000+ teams to track every expiration date
Track every renewal from your pocket
Manage expiration reminders, get instant alerts, and stay audit-ready from anywhere — with the Remindax app for iOS and Android.
- Real-time push alerts
- Audit-ready on the go
- iOS & Android
Free to download · No credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.