No Permit Lapses. No Work Stoppages.
Remindax is permit tracking software that keeps every permit across every project and site in one register — building, environmental, operating, and planning permits — with renewal alerts up to 120 days in advance, so work never stops because a permit lapsed.
- GDPR-ready
- Forever-free plan
- iOS & Android App
Central Permit Register
Every project, every site:
Filter your permit register by project, site, type, or issuing authority — one source of truth across the whole portfolio.
Full record fields:
Capture type, issuing authority, issue date, conditions, and expiry on every permit you hold.
Replace the spreadsheet:
Retire site-by-site Excel trackers for a register that everyone — PMs, compliance, head office — trusts.
120-Day Advance Alerts
Long-lead permits covered:
Planning permissions and environmental licences alert up to 120 days ahead, so applications start on time.
Multi-stage reminder sequences:
Escalating alerts at 120, 60, 30, 14, and 7 days mean a single missed email never causes a lapse.
Per-permit lead times:
Configure lead times per permit type — short for noise exemptions, long for planning approvals — assigned to the right owner.
Secure Permit Storage
Original document attached:
Store the actual permit PDF or scan against every record, with conditions and supporting paperwork in the same place.
Full permit history:
Renewals, supersessions, and breach records kept for the life of the project — ready for disputes, insurance claims, and regulatory reviews.
AWS-grade protection:
Encrypted storage, role-based access, and audit logging on enterprise-grade AWS infrastructure.
Project-Manager Sharing
Read-only access for the field:
Share permit status with project managers, supervisors, and clients without giving everyone an editor seat.
Scoped to a project or site:
Share a single project, a site, or the full register — each audience sees only the permits they need.
Compliance reports on demand:
Generate one-click permit reports for client updates, lender requirements, and planning-authority submissions.
Stay compliant with every permit condition
Permits aren't just expiry dates. Every permit carries conditions — operating hours, noise limits, environmental requirements — that have to be met for the permit to stay valid. Remindax tracks the conditions as well as the date, and escalates when something slips.
Permit conditions tracking
Store conditions alongside expiry — operating-hour restrictions, noise limits, environmental requirements, pre-commencement clauses — with independent alerts for each condition's compliance date, not just the headline expiry.
Breach alerts
If a permit expires unactioned or a condition slips, immediate alerts fan out to the permit owner, the project manager, and senior management at the same time — so the lapse is caught and acted on before work has to stop.
Project compliance reports
One-click report of every permit on a project — status, expiry, renewal lead time, conditions — ready for client reporting, lender requirements, and planning-authority submissions.
Every Permit Type, In One Place
From building and planning permissions to environmental, waste, and site-specific permits — every authority, condition, and expiry on a single live register.
Every record captures the issuing authority, conditions, and expiry — so each permit type behaves the way it actually needs to, not forced into a one-size-fits-all field.
Built for every permit-reliant industry
From live construction sites to consented industrial facilities, Remindax tracks the exact permits each sector lives or dies by — with the conditions and renewal cadence each one demands.
Construction
Building permits, skip permits, scaffold licences, crane permits, highway-occupation notices, and TTROs tracked across every live site — so no permit lapse stops a job.
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Manufacturing & Industrial
Environmental permits, waste-management licences, discharge consents, emission authorisations, and fire-safety certificates — every regulator deadline in one register.
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Energy & Utilities
Renewable-energy consents, grid-connection permits, infrastructure planning approvals, and environmental monitoring — long-lead renewals tracked from day one.
Food & Hospitality
Premises and alcohol licences, pavement-café permits, entertainment licences, and food-business registrations across every outlet — no site trades on an expired permit.
Real Estate & Development
Planning permissions, listed-building consents, demolition notices, and completion certificates with commencement and condition-discharge dates tracked end to end.
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Public Sector
Road-works permits, traffic-management permits, event licences, and public-space permits tracked across departments — the permits the council itself has to hold and renew.
Learn MoreStart tracking permits in 15 minutes
No long implementation, no IT project, no consultant. Bring your existing permit register — even if it's an Excel spreadsheet — and Remindax has you running by lunchtime. New to this? Our permit management software guide walks through the features, permit types, and setup step by step.
Load your permit register
Import existing permits by project and site, or add individually — issuing authority, issue date, expiry, and conditions captured per record.
Set permit-specific alert rules
Configure lead times per permit type — planning permissions 120 days, noise exemptions 14 days — and assign each to the PM, compliance lead, or site supervisor.
Keep every site compliant
Remindax monitors every permit and fires escalating alerts to the right people, with a full audit trail for clients, lenders, and regulators.
Can software replace your Excel permit tracker? Yes — Remindax imports your existing spreadsheet in minutes, then layers on the automated renewal alerts, conditions tracking, and audit trail a spreadsheet can't send.
Build a complete project compliance system
Permits are one piece of the picture. Pair Remindax permit tracking with the rest of your project compliance stack — every licence, every certificate, every contractor's insurance, in one place.
License Management
Operating licences alongside your permits — business, professional, trade, and sector licences in the same register. The "licensing and permitting" stack, one system.
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COI Tracking
Verify contractor and subcontractor insurance certificates against every site permit — close the uninsured-supplier gap before work starts.
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Certification Tracking
Worker certifications — CSCS cards, first aid, asbestos awareness, lifting tickets — kept current alongside the site permits they're required for.
Learn MoreFrequently Asked Questions
Remindax tracks occupancy permits alongside building, planning, environmental, and operating permits — with automated renewal alerts up to 120 days before expiry, escalating through Email, SMS, and WhatsApp so an occupancy permit never lapses unnoticed.
Yes. Remindax imports your existing Excel permit register in minutes, then automates the renewal alerts, conditions tracking, and audit trail a spreadsheet can't send. You keep the structure you already know, and stop relying on someone remembering to check the sheet.
Configure lead times per permit type — up to 120 days for planning permissions, as little as 14 days for noise exemptions — with multi-stage reminders at every milestone the permit needs (application, supporting documents, inspection, approval), routed to the right owner each time.
Yes. Grant read-only access to specific projects, sites, or permits so PMs, supervisors, clients, and consultants see only the permits they need — without exposing your full register or emailing PDFs around.
Remindax sends immediate breach alerts to the permit owner, the project manager, and senior management at the same time, so the lapse is caught and acted on fast. Every alert is logged in the audit trail for the inevitable post-mortem.
Yes. The Remindax Forever Free plan tracks up to 15 items with unlimited Email reminders, multi-stage reminder sequences, and AI SmartDoc — enough to cover the highest-risk permits on a single site or a small portfolio before deciding whether to scale up.
Not Ready for Software? Start with a Free Spreadsheet
Download the matching Excel template, populate it with your data, and switch to Remindax when you outgrow it.
Why businesses trust Remindax
Trusted by 30,000+ clients to automate renewal reminders.
35%
Improved compliance on contract renewals
50% ↑
Increase in on-time task completion
4x
More reminders managed with automation
70%
Fewer missed deadlines
Testimonials
What our customers say about Remindax
Saved my team hours every week!
Remindax helps us keep track of all client follow-ups automatically. It's an absolute lifesaver for our sales team, ensuring no lead slips through the cracks. Thank you @Remindax for the efficiency boost!
Michael S.
Sales Manager, @ProSales_MGR
Reduced missed renewals to zero!
Since implementing @Remindax, we've reduced missed subscription renewals to zero. The custom reminder chains are essential for our SaaS business model and provide incredible peace of mind.
Sarah K.
Operations Lead, @SK_Ops
Excellent customer support makes all the difference.
I had a technical question about an integration, and the @Remindax support team was fantastic. Quick responses and genuinely helpful in getting our system configured perfectly. Top-notch service!
Jenna F.
Accountant, @JFinancial
Powerful automation for compliance.
The automation features are exactly what our regulatory firm needed. We can set up complex, recurring tasks and trust that @Remindax manages our compliance checkpoints perfectly. Set it and forget it!
Robert M.
Compliance Officer, @Rob_Compliance
Seamless integration with our existing tools.
We love how seamlessly @Remindax integrates with our existing CRM and calendar. It pulls all of our key action items together into one centralized, manageable dashboard.
Tom W.
Product Manager, @Tom_P_M
Fantastic customization options.
The level of customization for reminder schedules is fantastic. We can set up complex recurrence patterns for unique client milestones easily thanks to @Remindax.
Linda P.
HR Specialist, @LP_HR
Boosted our team accountability.
This tool is perfect for team accountability. Everyone knows exactly who is responsible for which follow-up and when. It's fundamentally changed how our team prioritizes tasks. Great work, @Remindax!
Ben H.
Team Lead, @BH_Leadership
Trusted by 30,000+ teams to track every expiration date
Track every renewal from your pocket
Manage expiration reminders, get instant alerts, and stay audit-ready from anywhere — with the Remindax app for iOS and Android.
- Real-time push alerts
- Audit-ready on the go
- iOS & Android
Free to download · No credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.