Finance compliance software that ends surprise renewals

Not every finance date is a renewal. On construction work the recurring obligation is a document exchange — see lien waiver collection tracking for the set of signed releases that has to be complete before each pay application goes up and the draw is released.

And for a business whose product is moving money, the finance calendar carries a regulatory set as well — MSB registration and money transmitter license tracking holds a federal registration renewed every two years alongside a state license, surety bond, and report in every state served, plus the corporate changes that can reopen the federal filing inside 180 days.

And a nonprofit finance team carries a set that grows with the organization itself — charitable solicitation registration tracking holds each state's registration and its annual renewal, on dates the states set independently, with a financial report attached to every one. What makes it a finance problem rather than an administrative one is that crossing a state's contribution threshold turns that report into reviewed or audited statements — the deadline doesn't move, but the lead time it needs becomes an external accountant's.

And one finance obligation isn't triggered by anything the business does at all — unclaimed property and escheatment tracking covers the uncashed payroll and vendor checks, refunds and credit balances that become the state's to claim once they age past a dormancy period. It runs on three dates rather than one: a review of the ledger for aged items, an owner notice that has to be mailed inside a window before you file, and each state's own annual report and remittance deadline. Remindax holds those dates per state — never the owner or property data.

And a registered investment adviser’s calendar turns on a date that is not a renewal at all — Form ADV annual amendment tracking holds the annual updating amendment due 90 days after fiscal year-end, the only ADV date that falls due whether or not anything has changed. It belongs on a finance calendar for what it defines rather than what it files: whether clients are owed an updated brochure at 120 days is measured against material changes since that amendment, and reporting on it that the firm is no longer eligible for SEC registration starts a 180-day period to withdraw on Form ADV-W. Remindax holds the 90-day date, the 120-day date that depends on it, and the annual filing fee — never the form itself. The same institution’s BSA/AML independent testing sits at the opposite end of that spectrum: no statute or regulation states how often a bank must test its AML program, so the only version of the date is the one finance and compliance keep for themselves.

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