Keep every worker's safety training and certifications current

Sites with an aquatic facility carry one more set: pool and spa operator permit tracking covers the health-department permit, inspection, water-testing cadence, and certified operator that every body of water needs to stay open. Sites with a commercial kitchen carry another: grease trap and FOG compliance tracking holds the pump-out cadence the sewer authority sets, the discharge permit, and the hauler's manifest for each service — the only proof that the work was ever done. And sites where noise puts employees into OSHA's noise program carry a set that behaves differently from everything else on this page: hearing conservation and audiometric testing tracking holds each covered worker's baseline, their annual test date, and their yearly training — dates and status only — because the yearly test is read against the baseline rather than on its own, so a year that gets skipped can never be filled back in. And sites that use radiation — an industrial radiography crew, a clinic with imaging equipment — carry a set that sits at two levels: radioactive materials license and X-ray machine registration tracking holds a facility-wide license and a designated Radiation Safety Officer above a registration renewal and a survey interval on every individual machine, as dates and status only — never dose data or survey readings. And sites that send regulated materials out by road carry one that isn't about the site at all: DOT hazmat registration tracking holds a company-level federal certificate owed for offering or transporting certain hazardous materials, on a July-to-June term of one, two, or three years — so its expiry falls on a date nothing else in the building will ever mention. And every site that keeps an injury log carries one that isn't a renewal at all: OSHA 300A posting and submission tracking holds the three obligations attaching to the annual injury summary — a company executive's certification, a posting that has to stay up at each establishment from February 1 to April 30, and an electronic submission to OSHA by March 2 where the establishment is covered — as dates and status only, never injury or health data. And every site that stores a reportable quantity of a hazardous chemical carries one more, on a date nobody can move: EPCRA Tier II reporting tracking holds the March 1 chemical inventory deadline for the calendar year just ended — owed to the State Emergency Response Commission, the Local Emergency Planning Committee, and the fire department with jurisdiction — plus the prep milestone before it, as dates and submission confirmations only, never safety data sheets or chemical quantities. And operations on a gas or hazardous liquid pipeline carry one that isn't a certificate at all: pipeline Operator Qualification tracking holds a grid rather than a list — every individual against every covered task they perform, each cell on a requalification interval the operator itself identifies in its written program, with contractor and vendor personnel in the same grid because the operator is responsible for them too. Dates and status only; the evaluations and the program stay yours. And sites that store oil above the capacity thresholds carry one whose signature is not fixed: SPCC plan tracking holds the five-year review, the six months to prepare an amendment after a facility change and the six more to implement it, and the record of who certified the plan — because a qualified facility may sign its own, everyone else needs a licensed Professional Engineer, and capacity and discharge history can move a site between the two in either direction with nothing announcing it. Dates and status only, never plan contents or discharge details. And a site holding a highly hazardous chemical at or above a threshold quantity carries a set whose two five-year clocks do not stay together: PSM and RMP process safety tracking holds the process hazard analysis revalidation owed at least every five years, the compliance-audit certification owed at least every three, and the Risk Management Plan resubmission — which EPA counts from your most recent required update, so a change requiring a revised process hazard analysis pushes that date five years out while OSHA’s revalidation clock stays exactly where it was. Dates and status only, never analyses, audit findings, or process safety information. And an organisation that runs its own drinking-water supply for the people on it — a municipal utility, a water district, or a mobile-home park, HOA, or resort that turns out to be a community water system in its own right — carries one that is graded on delivery rather than on the water: Consumer Confidence Report tracking holds the July 1 deadline to deliver the annual drinking-water quality report to every customer, the certification to the state that follows it within ten days under the 2024 revised rule, and — for systems serving 10,000 or more people from the 2027 cycle — the second, year-end delivery the biannual requirement adds. Dates and status only, never sampling results or water-quality data.

Frequently Asked Questions