HR compliance software that tracks every employee document
Remindax helps HR teams keep every employee's certifications, I-9s, mandatory training, professional licenses, and contracts current — in one place, with automated Email, SMS, and WhatsApp reminders before anything expires. No more spreadsheets, no more last-minute audit scrambles.
- GDPR-ready
- Forever-free plan
- iOS & Android App
Trusted by 30,000+ teams to track every expiration date
Why HR teams choose Remindax for compliance
HR owns the compliance nobody else tracks — certifications, I-9 and work authorization, mandatory training, background checks, professional licenses, and contracts, across every single employee. When one lapses, it's HR's audit finding and HR's liability.
A spreadsheet can't send a reminder, can't escalate, and is out of date the moment someone forgets to update it. Remindax watches every employee's expiry dates and tells the right person in advance — so renewals happen on time and audits stop being fire drills.
Automated HR compliance alerts
Send staged reminders before any employee document expires — to the employee, their manager, and HR — across Email, SMS, and WhatsApp. Configure the cadence once and let it run.
- • Alerts at 90/60/30/7 days
- • Reminders to employee + manager + HR
- • Request document re-uploads and acknowledgments
Centralized employee documentation
Keep every employee's compliance documents in one secure platform — certifications, I-9s, licenses, training records, and contracts — organized and instantly retrievable during audits and reviews.
- • One profile per employee
- • Filter by document type, status, or department
- • AI SmartDoc auto-reads expiry dates on upload
Comprehensive compliance reporting
Generate audit-ready reports that show full compliance status across your workforce — so when an auditor asks, you export proof in seconds instead of chasing documents for days.
- • Audit-ready exports (Excel & PDF)
- • Full audit trail of every renewal
- • Filter by department, location, or date range
Every employee document HR needs to keep current
HR compliance spans more document types than any other function. Remindax tracks them all — here's what HR teams use most:
Employee certifications
Professional and role certifications per employee.
Learn MoreI-9s & background checks
Employment eligibility and screening.
Learn MoreMandatory training
Safety, compliance, and OSHA training renewals.
Learn MoreProfessional licenses
Employee-held state and role licenses.
Learn MoreSalon practitioner licenses
A changing roster of individual licenses — including independent booth renters.
Learn MoreProducer credentials from hire
Each agent's state licenses, carrier appointments, and continuing education — captured at onboarding and kept current after it.
Learn MoreFood safety certification
Every worker's card, plus each new hire's deadline to certify after starting.
Learn MoreEmployment agreements
Probation ends, fixed-term dates, and surviving obligations.
Learn MoreDriver qualification files
Assembled at each driver's hire and kept current after — the annual MVR review, certificate of violations, and medical cert, every component tracked.
Learn MoreClearinghouse query deadlines
The full query at hire, then a rolling 12-month clock per CDL driver — tracked as due dates and completion status only, never results.
Learn MoreChildcare compliance dates
Every staff member's background-check re-run and training due dates, feeding the center's license — tracked as dates and status only.
Learn MoreKey personnel clearance status
For cleared contractors, a leadership change is a security event — track which key officials must stay cleared, as status and dates only.
Learn MoreApplicator categories & CE
Each certified technician holds different categories, each kept alive by its own continuing education — so one can lapse while their license still looks current.
Learn MoreStaff notary appointments
The coordinator who notarizes your I-9s holds a state appointment with a multi-year term — plus a bond and E&O on separate clocks.
Learn MorePE & architect licenses
Every design professional's state licenses and professional-development hours — plus the firm's own registration in each state, which one of them is usually named on.
Learn MoreOSHA 300A obligations
The annual injury summary is three obligations, not one — an executive certification, a posting that stays up at each site from February 1 to April 30, and an electronic submission to OSHA by March 2 where the establishment is covered.
Learn MoreEEO-1 filing deadline
The annual workforce demographic report has no standing due date — the EEOC announces each filing window when it opens, then closes the portal — and the Q4 workforce snapshot period has to be chosen months earlier.
Learn MoreACA 1095-C furnish & file
An Applicable Large Employer owes two dates each spring — 1095-Cs to employees in early March, the 1094-C to the IRS by March 31 — plus an employer-mandate assessment that can be proposed years afterwards.
Learn MoreSocial Security card
The one onboarding document that never expires — so nothing prompts a review. What needs watching instead is a legal name change, a restricted card whose work-authorization wording has gone out of date, and SSA's limit of three replacements a year.
Learn MoreNew hire reporting
Every newly hired and rehired employee reported to a state directory within 20 days of their first paid day — the one HR deadline created by your own hiring rather than by a calendar, and the one a returning employee quietly restarts.
Learn MoreTrack HR compliance from anywhere
Check what's expiring, get notifications, and manage employee documents on the go with the Remindax iPhone and Android apps.
Free to download · No credit card required
Everything HR needs to stay compliant
Real-time tracking
See what's expiring at any point — across every employee, at a glance.
Intuitive dashboard
No training required — your team is productive on day one.
Automatic notifications
Configure your own frequency and let reminders run on autopilot.
Multiple views
Next 15 days, next 30 days, next month — focus on what's due now.
Data security
Encrypted storage on AWS secure cloud, with role-based access to sensitive employee data.
Chat support
Real people, on chat — help when your team needs it.
Testimonials
What our customers say about Remindax
Saved my team hours every week!
Remindax helps us keep track of all client follow-ups automatically. It's an absolute lifesaver for our sales team, ensuring no lead slips through the cracks. Thank you @Remindax for the efficiency boost!
Michael S.
Sales Manager, @ProSales_MGR
Reduced missed renewals to zero!
Since implementing @Remindax, we've reduced missed subscription renewals to zero. The custom reminder chains are essential for our SaaS business model and provide incredible peace of mind.
Sarah K.
Operations Lead, @SK_Ops
Excellent customer support makes all the difference.
I had a technical question about an integration, and the @Remindax support team was fantastic. Quick responses and genuinely helpful in getting our system configured perfectly. Top-notch service!
Jenna F.
Accountant, @JFinancial
Powerful automation for compliance.
The automation features are exactly what our regulatory firm needed. We can set up complex, recurring tasks and trust that @Remindax manages our compliance checkpoints perfectly. Set it and forget it!
Robert M.
Compliance Officer, @Rob_Compliance
Seamless integration with our existing tools.
We love how seamlessly @Remindax integrates with our existing CRM and calendar. It pulls all of our key action items together into one centralized, manageable dashboard.
Tom W.
Product Manager, @Tom_P_M
Fantastic customization options.
The level of customization for reminder schedules is fantastic. We can set up complex recurrence patterns for unique client milestones easily thanks to @Remindax.
Linda P.
HR Specialist, @LP_HR
Boosted our team accountability.
This tool is perfect for team accountability. Everyone knows exactly who is responsible for which follow-up and when. It's fundamentally changed how our team prioritizes tasks. Great work, @Remindax!
Ben H.
Team Lead, @BH_Leadership
Frequently Asked Questions
It's software that tracks every employee's compliance documents — certifications, I-9s, training, licenses, and contracts — and reminds HR before any of them expire, so the organization stays audit-ready.
Certifications, I-9 and work-authorization records, background checks, mandatory training, professional licenses, and employment contracts — each with its own expiry date and reminders.
Yes — staged reminders can go to the employee, their manager, and HR, across Email, SMS, and WhatsApp.
Remindax is GDPR-ready, hosted on AWS secure cloud, with encrypted storage.
Yes — import from Excel, and AI SmartDoc can read expiry dates from uploaded documents automatically.
Yes — a forever-free plan, no credit card required.
Solutions built for HR compliance
Pair Remindax with the solution pages HR relies on most — every certification, credential, training record, and contract in one place.
Certification Tracking
Employee certifications & recertifications — never let one lapse.
Learn More
Credentials Tracking
I-9s, work authorization & background checks in one register.
Learn More
Training Renewal
Mandatory and refresher training — keep your workforce audit-ready.
Learn More
Contract Reminder
Employment contracts & agreements — renewals never slip.
Learn MoreOSHA 300A obligations
The annual injury summary is three obligations, not one — an executive certification, a posting that stays up at each site from February 1 to April 30, and an electronic submission to OSHA by March 2 where the establishment is covered.
Learn MoreNot Ready for Software? Start with a Free Spreadsheet
Download the matching Excel template, populate it with your data, and switch to Remindax when you outgrow it.
Childcare Staff Credential Compliance Tracker
Free Excel template to track staff background rechecks, CPR, training, and role quals feeding the center license — overdue / due-soon on one register.
Download Free Template
Employee Professional License & CE Tracker
Free Excel template to track employee professional licenses and CE hours by jurisdiction — overdue / due-soon / CE-short on one register.
Download Free Template Employee Visa, Passport & Work Permit Expiry Tracker
Free Excel template to track employee visa, passport, work permit, and EAD end dates — overdue / due-soon on one HR register.
Download Free Template Background Check & Rescreening Schedule Tracker
Free Excel template to track employee and candidate rescreen cadence — criminal, MVR, education, employment, fingerprint — overdue / due-soon on one HR register.
Download Free TemplateWhy businesses trust Remindax
Trusted by 30,000+ clients to automate renewal reminders.
35%
Improved compliance on contract renewals
50% ↑
Increase in on-time task completion
4x
More reminders managed with automation
70%
Fewer missed deadlines
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.