No guard deploys without a valid license
Remindax keeps every guard's compliance documents in one place — security guard licenses, firearms permits, background checks, and mandatory training — with automated alerts by Email, SMS, and WhatsApp before anything expires, so no guard is ever scheduled with a lapsed license.
- GDPR-ready
- Forever-free plan
- iOS & Android App
Never deploy a guard with a lapsed license
License Status Before Scheduling:
Ops managers see every guard's real-time license status before assigning shifts — so you never roster a guard whose license, permit, or mandatory training has lapsed.
Guard Mobile Self-Upload:
Guards upload renewed licenses straight from their phone — documents flow directly to compliance review. No paper, no chasing, no missing PDFs.
Multi-Stage Renewal Alerts:
Alerts at 90, 60, 30, 14, and 7 days before any license, permit, or check expires — with supervisor escalation if no action is taken.
Reach guards on the channels they actually read
Email, SMS & WhatsApp:
Guards live on their phones. Multi-channel delivery cuts missed renewals dramatically versus email-only systems — the alert reaches the guard wherever they are.
Per-Guard Contact Rules:
Send each renewal alert to the guard, their supervisor, and the compliance lead — so accountability is shared and nothing stalls on one person.
Escalation on No-Action:
If a renewal isn't actioned, alerts escalate to the supervisor and then to operations — before the guard's next shift is rostered.
Every guard's compliance in one register
Per-Guard Credential View:
Every guard's licenses, firearms permits, background checks, and training certificates on a single profile — with the next expiry highlighted at the top.
Filter by Any Dimension:
Slice your roster by license type, site, status, or expiry window to find at-risk guards in seconds — before they're scheduled.
Role-Based Access:
Compliance, operations, and supervisors share the same live view with role-based permissions — everyone sees exactly what they need.
Audit-ready in seconds
Trusted AWS Storage:
Every license, permit, and check is held on Amazon Web Services — enterprise-grade infrastructure trusted by banks, hospitals, and governments.
Full Audit Log per Guard:
Every upload, renewal, and approval is timestamped against the guard's record — pull a complete compliance trail for any guard, on any date, in seconds.
One-Click Compliance Reports:
Generate a compliance report for any site, client, or contract — proving every guard deployed was fully credentialed at the time of the shift.
For every kind of security company
Manned guarding, close protection, event security, mobile patrol, staffing — Remindax tracks the exact credentials each operation lives or dies by.
Manned Guarding
Guard licenses, background checks, and mandatory training across a large, rotating workforce — every credential current before every shift.
Close Protection & Armed
Firearms permits and close-protection authorizations with strict escalation — never deploy an armed officer on a lapsed permit.
Event Security
Rapid vetting of large temporary teams — every badge, license, and check verified before the gate opens, all evidenced for the client.
Mobile Patrol & CCTV
License and training tracking across distributed teams and remote sites — every patrol officer credentialed, wherever they're deployed.
Security Staffing Agencies
Deployment-ready compliance across every guard placed with every client — with proof packs ready for client audits and contract reviews.
In-House Corporate Security
Track in-house security staff licenses, vetting, and training alongside premises certificates — one register for the whole security function.
Every security compliance document, in one place
From SIA licenses to US state guard cards, firearms permits to vetting and mandatory training — every document that keeps a guard deployable, in a single live register.
Alerts that escalate — before a guard is ever deployed non-compliant
Configure multi-stage reminders before every license, permit, or training certificate expires. Choose who gets each alert — guard, supervisor, or compliance lead — across Email, SMS, and WhatsApp.
Heads up
Early notice to start the renewal
Get started
Begin renewal paperwork
Action needed
Guard self-uploads renewal
Final reminder
Escalates to the supervisor
Urgent
Block from next shift roster
What deploying a guard with a lapsed license really costs
A guard deployed on an expired license is illegal, uninsurable, and a contract-killer with the client. Here's the difference Remindax makes.
Without Remindax
- ✕
Guard rosters tracked in a spreadsheet nobody updates
- ✕
A guard works a shift on a license that expired last week
- ✕
Insurance void on the shift — every claim becomes uncovered
- ✕
Client SLA breach, regulator action, lost contracts
With Remindax
- ✓
One live register, every guard's licenses always current
- ✓
90/60/30/14/7-day alerts before every renewal
- ✓
Guards on mobile self-upload renewals — straight to compliance
- ✓
One-click compliance proof for clients and regulators
Set up guard compliance tracking in 15 minutes
No long implementation, no IT project, no consultant. Bring your existing guard roster and Remindax has every license tracked by lunchtime.
Import your guard roster
Upload your existing spreadsheet — every guard, with their licenses, permits, checks, and training certificates plus expiry dates.
Set renewal alert schedules
Choose reminder cadence and recipients — guard, supervisor, compliance lead — across Email, SMS, and WhatsApp.
Deploy with confidence
Guards self-upload renewals from their phone; compliance approves; the record updates automatically — every shift fully credentialed.
Solutions built for security compliance
Guard licenses are one piece of the picture. Pair Remindax with the rest of your compliance stack — every credential, every training renewal, every insurance certificate, in one place.
Credentials Tracking
Guard licenses, firearms permits, and background checks — every credential per guard, every renewal alerted.
Learn More
Training Renewal
Conflict management, first aid, fire safety — track every mandatory training renewal across your guard workforce.
Learn More
Certification Tracking
Keep every guard's certifications current with automated multi-stage renewal alerts and a full audit trail.
Learn More
COI Tracking
Track your security firm's public liability and professional indemnity COIs — and prove cover to every client.
Learn MoreFrequently Asked Questions
Every guard's license, firearms permit, background check, and mandatory training — with automated alerts before expiry, so no guard is ever deployed non-compliant. Remindax keeps every credential in one register and sends multi-stage reminders by Email, SMS, and WhatsApp before anything expires.
Yes — Remindax shows real-time license status per guard, so ops never roster someone with a lapsed license. The compliance register feeds the scheduling decision: if a guard's license, permit, or mandatory training has expired or is about to, you see it before the shift is assigned.
No — Remindax tracks compliance documents and renewals, not scheduling, patrols, or billing. It works alongside your guard-management platform: your scheduler decides who works when; Remindax makes sure every guard on every shift is fully credentialed.
Yes — US state guard cards and armed-guard licenses, or UK SIA licenses (Door Supervisor, CCTV, Security Guard, Close Protection), each with the right renewal cadence. Multi-jurisdiction security companies use Remindax to track every guard's licenses across every state or country they're deployed in.
Yes — guards upload renewed licenses, permits, or training certificates from their phone through a secure link. The document goes straight to your compliance team for review, the record updates automatically once approved, and the full audit trail is preserved per guard.
Why businesses trust Remindax
Trusted by 30,000+ clients to automate renewal reminders.
35%
Improved compliance on contract renewals
50% ↑
Increase in on-time task completion
4x
More reminders managed with automation
70%
Fewer missed deadlines
Testimonials
What our customers say about Remindax
Saved my team hours every week!
Remindax helps us keep track of all client follow-ups automatically. It's an absolute lifesaver for our sales team, ensuring no lead slips through the cracks. Thank you @Remindax for the efficiency boost!
Michael S.
Sales Manager, @ProSales_MGR
Reduced missed renewals to zero!
Since implementing @Remindax, we've reduced missed subscription renewals to zero. The custom reminder chains are essential for our SaaS business model and provide incredible peace of mind.
Sarah K.
Operations Lead, @SK_Ops
Excellent customer support makes all the difference.
I had a technical question about an integration, and the @Remindax support team was fantastic. Quick responses and genuinely helpful in getting our system configured perfectly. Top-notch service!
Jenna F.
Accountant, @JFinancial
Powerful automation for compliance.
The automation features are exactly what our regulatory firm needed. We can set up complex, recurring tasks and trust that @Remindax manages our compliance checkpoints perfectly. Set it and forget it!
Robert M.
Compliance Officer, @Rob_Compliance
Seamless integration with our existing tools.
We love how seamlessly @Remindax integrates with our existing CRM and calendar. It pulls all of our key action items together into one centralized, manageable dashboard.
Tom W.
Product Manager, @Tom_P_M
Fantastic customization options.
The level of customization for reminder schedules is fantastic. We can set up complex recurrence patterns for unique client milestones easily thanks to @Remindax.
Linda P.
HR Specialist, @LP_HR
Boosted our team accountability.
This tool is perfect for team accountability. Everyone knows exactly who is responsible for which follow-up and when. It's fundamentally changed how our team prioritizes tasks. Great work, @Remindax!
Ben H.
Team Lead, @BH_Leadership
Trusted by 30,000+ teams to track every expiration date
Track every renewal from your pocket
Manage expiration reminders, get instant alerts, and stay audit-ready from anywhere — with the Remindax app for iOS and Android.
- Real-time push alerts
- Audit-ready on the go
- iOS & Android
Free to download · No credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.