Keep your whole workforce trained and compliant
Remindax is training records management software that keeps every employee's mandatory and refresher training in one compliance matrix — with automated renewal reminders to the employee, their manager, and HR before any training lapses. Works alongside any LMS or training provider.
- GDPR-ready
- Forever-free plan
- iOS & Android App
Training Compliance Matrix
Every employee in one grid:
See what training each employee holds, when it expires, and whether it's valid, due soon, or lapsed — all in one compliance matrix.
Filter by department, site, or role:
Slice the matrix by team, site, role, or training type to see exactly where the gaps are.
Real-time status:
Track completed, valid, due-soon, and expired training records in real time — no more spreadsheets that go stale the moment someone renews.
Automated Renewal Reminders
30 / 14 / 7-day alerts:
Set staged reminders ahead of every expiry — configurable per training type so safety inductions and refresher courses each get the right lead time.
Employee, manager, and HR — all looped in:
Reminders go to the employee, their line manager, and HR or compliance, so accountability is shared and a missed inbox never means a missed renewal.
Email, SMS, or WhatsApp:
Reach field staff, shift workers, and contractors on the channel they actually check — not just an email that sits unread.
Employee Training-Record Upload
Self-upload via a simple link:
Employees upload renewed certificates straight from their phone or laptop using a secure link — no logins, no chasing PDFs over email.
HR verifies, the record updates:
HR reviews each upload and approves it — the training record's expiry date moves forward automatically, with the certificate attached for audit.
Stored securely on AWS:
Every certificate is held on enterprise-grade AWS infrastructure with SSL encryption — accessible from any device, backed up, and audit-ready.
Department & Role Filtering
See which teams have gaps:
Filter the compliance matrix by department, site, or role to spot exactly where training is lapsing — before the next audit or inspection lands.
Plan this month's bookings:
Pull a list of every employee due for renewal in the next 30, 60, or 90 days, grouped by site or shift, so course bookings stay ahead of expiry dates.
Audit-ready exports:
Export filtered views in one click for OSHA/HSE inspectors, ISO auditors, or client due-diligence checks — no manual spreadsheet rebuild.
Never let an untrained employee reach the floor
A lapsed safety training isn't just a missed date — it's a non-compliant worker on a construction site, a hospital ward, or a factory floor. Remindax closes the gap before the shift starts.
Instant lapse alerts
When a training record expires, immediate alerts reach HR and the line manager — before a non-compliant employee reaches the shop floor, construction site, or patient ward.
Audit-ready compliance reports
Real-time training compliance across your workforce, with one-click export for OSHA/HSE inspections, ISO audits, and client due-diligence requests.
No "I didn't know"
Reminders hit the employee, their manager, and HR — so accountability is shared, escalation is automatic, and gaps get closed instead of forgotten.
Every Training Type, In One Place
From OSHA/HSE and first aid to forklift, HACCP, and site inductions — every mandatory and refresher training your workforce needs, tracked per employee with its own validity period.
Training compliance for every industry
Whatever your workforce is trained to do, Remindax keeps the records straight and the renewals on time.
Construction
Site safety cards, asbestos awareness, working at height, scaffolding, first aid, and inductions — tracked per worker and per site.
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Healthcare
Basic life support, infection control, safeguarding, moving & handling, and mandatory clinical training — per staff member, ward, or facility.
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Manufacturing
Forklift, COSHH and hazmat awareness, machine operation, LOLER, and manual handling — by line, shift, and operator.
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Transport & Logistics
Driver CPC, hazardous-goods (ADR/HazMat), tachograph, and load-security training — tracked per driver and per route.
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Food & Hospitality
Food hygiene, allergen awareness, HACCP, and food-safety management — per team member, site, or kitchen.
Security Services
Guard licensing training, conflict management, first aid, and counter-terror awareness — per guard and per assignment.
Learn MoreGet your training matrix live in 15 minutes
No long onboarding, no consultants. Import what you've got, set your reminder rules, and you're audit-ready.
Import your training matrix
Upload your existing spreadsheet as CSV, or add employees and training records manually — training type, completion date, validity period, line manager.
Set reminder schedules
Configure timelines per training type (30/14/7 days) and choose who's alerted — employee, manager, HR, or all three.
Stay audit-ready
Remindax sends alerts, collects uploads, and keeps your compliance matrix current — pull a report for any inspector in seconds.
Frequently Asked Questions
Add each worker's training records and validity periods to Remindax once, and it automatically sends renewal reminders at 30, 14, and 7 days before expiry — to the worker, their manager, and you — by Email, SMS, or WhatsApp. Ideal for contractor and subcontractor training across multiple sites.
Yes — Remindax is fully cloud-based, holds your entire training matrix, and automatically reminds the right people before any training record lapses.
Remindax automates training-deadline reminders end-to-end: set each training type's validity period, choose recipients and lead times, and it handles every reminder and escalation automatically.
Remindax isn't an LMS — it doesn't deliver courses. It tracks the records and renewals for training delivered by any provider or LMS, so you always know who's compliant and what's due. It complements your training delivery rather than replacing it.
Yes — track mandatory training per employee and export a full, audit-ready compliance matrix in seconds for OSHA/HSE, ISO, and client due-diligence reviews.
Build a complete compliance system
Training is one piece. Pair it with credential, license, and certification tracking to keep your whole workforce audit-ready — not just trained.
Certification Tracking
For professional credentials and externally issued certifications held by individuals — the clean counterpart to training records. Different from training, complementary in your matrix.
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Credentials Management
Medical licenses, DEA registrations, board certifications, work authorizations, background checks — every employee credential tracked alongside their training.
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License Management
Business licenses, professional licenses, operating permits — automated renewal alerts so no licence lapses while your training stays current.
Learn MoreNot Ready for Software? Start with a Free Spreadsheet
Download the matching Excel template, populate it with your data, and switch to Remindax when you outgrow it.
Why businesses trust Remindax
Trusted by 30,000+ clients to automate renewal reminders.
35%
Improved compliance on contract renewals
50% ↑
Increase in on-time task completion
4x
More reminders managed with automation
70%
Fewer missed deadlines
Testimonials
What our customers say about Remindax
Saved my team hours every week!
Remindax helps us keep track of all client follow-ups automatically. It's an absolute lifesaver for our sales team, ensuring no lead slips through the cracks. Thank you @Remindax for the efficiency boost!
Michael S.
Sales Manager, @ProSales_MGR
Reduced missed renewals to zero!
Since implementing @Remindax, we've reduced missed subscription renewals to zero. The custom reminder chains are essential for our SaaS business model and provide incredible peace of mind.
Sarah K.
Operations Lead, @SK_Ops
Excellent customer support makes all the difference.
I had a technical question about an integration, and the @Remindax support team was fantastic. Quick responses and genuinely helpful in getting our system configured perfectly. Top-notch service!
Jenna F.
Accountant, @JFinancial
Powerful automation for compliance.
The automation features are exactly what our regulatory firm needed. We can set up complex, recurring tasks and trust that @Remindax manages our compliance checkpoints perfectly. Set it and forget it!
Robert M.
Compliance Officer, @Rob_Compliance
Seamless integration with our existing tools.
We love how seamlessly @Remindax integrates with our existing CRM and calendar. It pulls all of our key action items together into one centralized, manageable dashboard.
Tom W.
Product Manager, @Tom_P_M
Fantastic customization options.
The level of customization for reminder schedules is fantastic. We can set up complex recurrence patterns for unique client milestones easily thanks to @Remindax.
Linda P.
HR Specialist, @LP_HR
Boosted our team accountability.
This tool is perfect for team accountability. Everyone knows exactly who is responsible for which follow-up and when. It's fundamentally changed how our team prioritizes tasks. Great work, @Remindax!
Ben H.
Team Lead, @BH_Leadership
Trusted by 30,000+ teams to track every expiration date
Track every renewal from your pocket
Manage expiration reminders, get instant alerts, and stay audit-ready from anywhere — with the Remindax app for iOS and Android.
- Real-time push alerts
- Audit-ready on the go
- iOS & Android
Free to download · No credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.