SaaS Vendor Security Evidence Tracker
Download the free SaaS Vendor Security Evidence Tracker and keep every vendor’s SOC 2 Type I / II reports, ISO 27001 certificates, pen-test summaries, DPAs and security questionnaires on one dated list — with coverage expiry and the next date to request fresh evidence.
SaaS Vendor Security Evidence Tracker
Microsoft Excel (.xlsx) — Free
Track each evidence item per vendor — vendor tier, evidence type, reference, report period end or expiry, coverage window (EDATE months), coverage expiry, request lead time, auto-calculated Next Request Date, requested and received dates, reminder status, and owner. Days to Expiry, Days to Next Request and a color-coded status (Expired, Request Overdue, Awaiting Vendor, Due Soon, OK, Received / Current, Missing Date) update automatically. Includes a dashboard, instructions sheet, and lookup dropdowns. Evidence-date tracking only — it does not assess security or compliance. No sign-up required.
Free Template DownloadWhat's Inside the Spreadsheet
Four pre-built sheets that turn your vendor security reviews into a dated evidence-request calendar.
Vendor Evidence Tracker Sheet
Coverage Expires (EDATE of period end + coverage window), Next Request Date (coverage − lead time), days to expiry and to next request, and a color-coded status with a purple Request Overdue flag.
Evidence Dashboard
Status counts, the Next 10 Requests (tie-safe, no duplicate rows), coverage % per vendor ((OK + received) ÷ items), counts by evidence type, and a health score.
Instructions Sheet
How to use, the coverage-window and next-request logic, status meanings, an evidence-date-tracking-only note, and how this differs from our vendor-document and supplier-certification templates.
Dropdown Lookup Lists
Editable lists for vendors, vendor tier, evidence type, coverage window, lead time, reminder status, owners and status labels.
Who it's for: Security, GRC, IT & Procurement Teams
Every critical SaaS vendor hands over a SOC 2 report, an ISO 27001 certificate, a pen-test summary, a DPA or a completed questionnaire — and each goes stale on its own date. Days to expiry, the next request date and coverage % per vendor show which evidence to ask for this month, and how much follow-up that is across every vendor — the chasing Remindax automates. Not the same as our Vendor Document Compliance Matrix (W-9s, insurance certificates, vendor contracts) or the Supplier Certification Renewal Tracker (suppliers’ organic, GMP, halal / kosher and diversity certificates) — this one tracks the security evidence your SaaS and IT vendors provide. Evidence-date tracking only — Remindax and this template do not assess vendors, audit opinions or compliance.
- Security and GRC teams requesting the next SOC 2 report or bridge letter before coverage lapses
- IT and procurement teams keeping ISO 27001 certificates, pen tests and DPAs current per vendor tier
- Privacy teams tracking DPA terms and annual security questionnaires across SaaS vendors
Related Remindax pages: SOC 2 report tracking, ISO 27001 certification tracking, vendor & subcontractor compliance and certification tracking software. Related free templates: Vendor Document Compliance Matrix and Supplier Certification Renewal Tracker.
Automate Vendor Evidence Requests
Spreadsheets work — until twenty vendors each need a fresh SOC 2 report, certificate or questionnaire on a different date and the request column turns purple. Remindax automates email, SMS, and WhatsApp reminders before every request date and coverage expiry. See Remindax certification tracking for multi-channel reminders.
- Automated email, SMS & WhatsApp reminders before each request date and coverage expiry
- Every evidence item tied to its vendor, type and owner — dates and status only
- Forever Free plan — no credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.