Warranty & Asset Tracking Spreadsheet Template
Download the free Warranty & Asset Tracking Template and keep every asset, warranty period, and maintenance schedule in one register - with auto-calculated days to expiry and colour-coded status.
Warranty & Asset Tracking Template
Microsoft Excel (.xlsx) — Free
Download the Warranty & Asset Tracking Template for free and manage every warranty period and maintenance schedule in one register. No sign-up required.
Free Template DownloadWhat's inside the template
Asset register columns
Asset ID, name, category, site, supplier, purchase date, purchase price, warranty period, and start/end dates - everything you need to claim a covered repair.
Auto days-to-expiry
A formula counts down the days against today's date, so the register self-updates every time you open it. No manual maintenance.
Colour-coded status
Expired (red), Critical (≤30 days), Warning (≤90), Upcoming (≤180), OK - so at-risk warranties stand out at a glance.
Maintenance schedule
Track planned preventive maintenance alongside warranty dates - interval, last service, and next service due on every asset.
Extended warranty fields
A Y/N flag and end date for extended cover, so you know which assets stay protected past the manufacturer's term.
Sample data + status key
Five worked examples across IT, HVAC, vehicles, medical devices, and lifts - plus a second sheet explaining how every formula works.
Outgrowing the spreadsheet?
A spreadsheet is fine for a handful of assets. Once you're tracking dozens - across multiple sites, suppliers, and maintenance schedules - you'll want alerts that fire by themselves. Remindax warranty tracking software sends Email, SMS, and WhatsApp reminders up to 180 days before any warranty expires, with escalation if no one acts.
See how it works Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.