Construction Lien Waiver Collection Tracker
Download the free Construction Lien Waiver Collection Tracker and log every conditional and unconditional waiver - progress and final - by subcontractor, supplier, draw and payment, so no payment is released without the matching waiver.
Construction Lien Waiver Collection Tracker
Microsoft Excel (.xlsx) — Free
Track each expected waiver per project, draw / pay application and party - party type (subcontractor, supplier, sub-tier, GC), waiver type (conditional or unconditional, progress or final), through date, payment amount, payment scheduled date, waiver requested and received dates, payment released date, reminder status, and owner. Days Outstanding, a Payment Hold Flag (HOLD - No Waiver / Released Without Waiver / Clear) and a color-coded status (Overdue, Due Soon, Requested / Pending, Received / Complete, Released Without Waiver, Missing Date) update automatically. Includes a dashboard, instructions sheet, and lookup dropdowns. Track-and-remind only - not legal advice; lien-waiver forms and rules vary by state. No sign-up required.
Free Template DownloadWhat's Inside the Spreadsheet
Four pre-built sheets that turn every draw's waiver set into a collection checklist with payment-hold flags.
Lien Waiver Tracker Sheet
One row per expected waiver with Days Outstanding (TODAY - requested date while open), a Payment Hold Flag that catches payments scheduled or released without a waiver, and a color-coded status.
Collection Dashboard
A Missing-Waiver Queue of the 10 longest-outstanding waivers (tie-safe, no duplicate rows), completion % per draw and per project, payment-hold counts, status counts, counts by party type, and a health score.
Instructions Sheet
How to use, a neutral non-legal overview of conditional vs unconditional and progress vs final waivers, the hold and status logic, and a track-and-remind-only note.
Dropdown Lookup Lists
Editable lists for projects, draws / pay apps, party type, waiver type, reminder status, owners, status labels and hold flags.
Who it's for: General Contractors, Project Accountants & Owners' Reps
Every draw needs a matching waiver from each subcontractor, supplier and sub-tier - conditional with the pay application, unconditional once funds clear, then finals at closeout. Miss one and a payment can go out without the paper behind it. This tracker's Missing-Waiver Queue, completion % per draw and per project, days outstanding and payment-hold flags make the open items obvious - and also show how much manual chasing a single pay cycle takes, which is exactly the follow-up Remindax automates. Track-and-remind only - not legal advice; lien-waiver forms and rules vary by state, so confirm with counsel and the statutory forms that apply.
- Project accountants holding payments until the matching conditional or unconditional waiver arrives
- General contractors collecting progress and final waivers from every sub and supplier each draw
- Owners' reps and lenders checking draw-by-draw completion before releasing funds
Related Remindax pages: lien waiver tracking, mechanics lien deadlines and construction management software.
Automate Lien Waiver Chasing
Spreadsheets work - until the Missing-Waiver Queue grows faster than anyone can email, call and re-ask before the draw closes. Remindax automates email, SMS, and WhatsApp reminders to each party until the waiver is in. See Remindax for construction for multi-channel reminders.
- Automated email, SMS & WhatsApp reminders to every sub and supplier each draw
- Every waiver tied to its project, draw, party and owner - dates and status only
- Forever Free plan - no credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.