Employee Visa, Passport & Work Permit Expiry Tracker
Download the free Employee Visa, Passport & Work Permit Expiry Tracker and keep visas, passports, work permits, and EAD-style authorizations current across your workforce.
Employee Visa, Passport & Work Permit Expiry Tracker
Microsoft Excel (.xlsx) — Free
Track employee visas, passports, work permits, and EAD-style authorization end dates — employee, document type, country / issuing authority, document ref, issue and expiration dates, days-to-expiry, and Overdue / Due Soon / OK / Complete / Missing Date status. Includes an auto-calculated dashboard and lookup dropdowns. Built for HR, people ops, and immigration coordinators. Date and status only — not legal advice; does not determine work eligibility; no SSN required. No sign-up required.
Free Template DownloadWhat's Inside the Spreadsheet
Three pre-built sheets that give HR one register for every employee immigration document end date.
Visa Passport Tracker Sheet
12 columns: sample flag, employee / worker, document type (Visa / Passport / Work Permit / EAD / Other), country / issuing authority, document ref, issue date, expiration / end date, reminder status, owner, notes, days to expiry (auto), and status (Overdue / Due Soon / OK / Complete / Missing Date). Due Soon = ≤60 days. Date/status only — no legal determinations.
Immigration Doc Dashboard
KPIs for overdue, due soon, OK, complete, and missing-date documents. Counts by document type, plus a compliance health score.
Dropdown Lookup Lists
Editable lists for Document Type, Reminder Status, Sample Flag, Status Labels, Country / Authority, Employee, and Owner — keeps multi-country data entry consistent.
Who it's for: HR, People Ops & Immigration Coordinators
Whether you support a handful of sponsored workers or a global headcount, this spreadsheet gives you one register for every visa, passport, work permit, and EAD end date — so no one is caught off-guard by an expired authorization. Date and status focused; it does not determine work eligibility, issue immigration advice, or replace counsel.
- HR ops tracking visa and work-permit end dates per employee
- Immigration coordinators watching passport renewals beside authorization cards
- People ops holding EAD and work-authorization cadence for audits
- Multi-country teams preparing travel and sponsorship renewals
- Teams that need a date/status spreadsheet before automating immigration-doc reminders
Related Remindax pages: work authorization tracking, passport tracking, credentials tracking software, and HR compliance software — how immigration document end dates stay current beyond the spreadsheet.
Automate Visa & Work Permit Reminders
Spreadsheets work — until visas renew on different country cycles, passports lapse mid-assignment, and work permits collide with EAD end dates across a global roster. Remindax automates email, SMS, and WhatsApp reminders before every immigration document expires, stores records beside other compliance documents, and keeps your register audit-ready. See our credentials tracking software page for how multi-channel alerts protect coverage.
- Automated email, SMS & WhatsApp reminders for visa, passport & work-permit end dates
- Per-employee and per-document dates with multi-country rollups
- Upload supporting docs; export registers for audits or counsel reviews
- Forever Free plan — no credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.