Pharmacy License, DEA & Controlled-Substance Permit Tracker
Download the free Pharmacy License, DEA & Controlled-Substance Permit Tracker and keep every location's state pharmacy permit, federal DEA registration, and state CS registration — plus pharmacist-in-charge notes — on one register before a shelf or door is at risk.
Pharmacy License, DEA & CS Permit Tracker
Microsoft Excel (.xlsx) — Free
Track pharmacy establishment credentials by facility — license/registration number, type (state pharmacy permit / DEA / state CS), jurisdiction, pharmacist-in-charge, issue and expiry dates, renewal lead days, reminder status, notes, days-to-expiry, Overdue / Due Soon / OK / Complete / Missing Date status, and renewal-window-opens next-due helper. Includes an auto-calculated dashboard and lookup dropdowns. Distinct from individual pharmacist license trackers. Date and status focused — no patient PHI or legal determinations. No sign-up required.
Free Template DownloadWhat's Inside the Spreadsheet
Three pre-built sheets that give pharmacy ops, compliance, and multi-site teams one register for every location credential.
Pharmacy Permit Tracker Sheet
14 columns: sample flag, pharmacy/facility name, license/registration # (sample), type (state pharmacy / DEA / CS), jurisdiction, pharmacist-in-charge, issue / expiration dates, renewal lead days, reminder status, notes, days to expiry (auto), status (Overdue / Due Soon / OK / Complete / Missing Date), and renewal window opens (next-due helper). Due Soon = within your lead-day window (default 90). No patient PHI.
Renewal Dashboard
KPIs for overdue, due soon, OK, complete, and missing-date credentials. Next-due helpers for open renewal windows and earliest upcoming expiry. Breakdown by type (permit / DEA / CS) and by facility, plus a compliance health score.
Dropdown Lookup Lists
Editable lists for Type, Reminder Status, Sample Flag, Status Labels, Jurisdiction, Pharmacy / Facility, and common Renewal Lead Days — keeps multi-site data entry consistent across permit, DEA, and CS rows.
Built for Pharmacy Ops & Compliance
Whether you track one community pharmacy or a chain with a permit, DEA, and state CS registration per address, this spreadsheet gives you one register for location credentials and pharmacist-in-charge notes — so a silent lapse never shows up first as a rejected wholesaler order. Date and status focused; it does not license pharmacies, register with the DEA, verify credentials, or store patient PHI. Distinct from individual pharmacist license trackers.
- Retail & chain pharmacies watching a full credential set per store
- Hospital & health-system pharmacies keeping site DEA and CS current
- Compounding & specialty sites stacking extra permits on the same address
- Ops leads tracking pharmacist-in-charge designation changes beside renewals
- Teams that need a date/status spreadsheet before automating renewal reminders
Related Remindax page: pharmacy permit & DEA tracking — how location credentials keep every store clear to dispense.
Automate Pharmacy Permit & DEA Reminders
Spreadsheets work — until you have a permit, DEA, and state CS registration per store on cycles that never line up, plus a pharmacist-in-charge seat that can go empty without a calendar warning. Remindax automates email, SMS, and WhatsApp reminders before every location credential, stores certificates beside staff licenses, and keeps your register audit-ready. See our pharmacy permit & DEA tracking page for how multi-stage alerts protect dispensing.
- Automated email, SMS & WhatsApp permit / DEA / CS renewal reminders
- Per-store credentials beside staff licenses with 90/60/30/7-day alerts
- Upload certificates; export location status for board or DEA review
- Forever Free plan — no credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.