Respirator Fit Test & Medical Clearance Tracker
Download the free Respirator Fit Test & Medical Clearance Tracker and keep annual fit-test dates, medical-clearance validity, and assigned respirator models aligned.
Respirator Fit Test & Medical Clearance Tracker
Microsoft Excel (.xlsx) — Free
Track each employee’s assigned respirator model, fit-test date and model, fit-test valid-through, and medical-clearance valid-through. Days-to-soonest-expiry and alignment status flag partial gaps — clearance expired while the fit test is still current, or the fit-test model does not match the assigned model — plus Overdue, Due Soon, OK, Complete, and Missing Date. Includes a dashboard and lookup dropdowns. Date and model alignment only — not a medical record; no diagnoses; does not determine OSHA compliance. No sign-up required.
Free Template DownloadWhat's Inside the Spreadsheet
Three pre-built sheets that give EHS and safety leads one register for fit-test and clearance dates plus model alignment.
Fit Clearance Tracker Sheet
12 columns: sample flag, employee, site, assigned model, fit-test date, fit-test model, fit-test valid-through, medical-clearance valid-through, reminder status, owner, days to soonest expiry (auto), and alignment status. Partial statuses: Model Mismatch and Clearance Expired. Due Soon = ≤60 days. No diagnoses or PHI.
Alignment Dashboard
KPIs for model mismatch, clearance expired, fit-test expired, overdue (both dates past), due soon, OK, complete, and missing date, plus counts by assigned model and an alignment health score.
Dropdown Lookup Lists
Editable lists for respirator model, site, reminder status, sample flag, status labels, employee, and owner — so assigned and fit-test models stay comparable.
Who it's for: EHS, Safety & Site Leads
Whether you fit-test a paint line or a warehouse dock, this spreadsheet gives you one register for fit-test validity, medical-clearance validity, and the model on the card versus the model assigned. It flags partial gaps a simple expiry list misses. Date and model alignment only — not a medical record, and it does not determine OSHA compliance.
- EHS leads watching annual fit-test valid-through dates beside clearance dates
- Safety coordinators catching a fit test recorded on a different model than the one assigned
- Site leads who need to see clearance expired even when the fit test is still in date
- Teams that need a date/status spreadsheet before automating fit-test and clearance reminders
When you outgrow the spreadsheet, Remindax sends Email, SMS, and WhatsApp reminders before fit-test and clearance dates expire.
Automate Fit Test & Clearance Reminders
Spreadsheets work — until a fit test is current, the medical clearance has already lapsed, and the model on the card does not match the respirator on the floor. Remindax automates email, SMS, and WhatsApp reminders before each validity date, so partial gaps do not wait for the next audit. See Remindax for multi-channel reminders.
- Automated email, SMS & WhatsApp reminders for fit-test and clearance dates
- Per-employee dates with site rollups
- Forever Free plan — no credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.