Temporary Certificate of Occupancy Tracker
Download the free Temporary Certificate of Occupancy Tracker and keep each TCO expiration, open punch-list conditions, extension request, and change-of-use review on one register.
Temporary Certificate of Occupancy Tracker
Microsoft Excel (.xlsx) — Free
Track each property’s TCO issue and expiration dates, open punch-list condition count, extension requested (Yes/No), extension request date, and change-of-use review due. Days left and status flag Expired, Extension Pending, Due Soon, OK, Complete, and Missing Date. Includes a dashboard, instructions sheet, and lookup dropdowns. Date and status only — does not issue a TCO or determine legal occupancy. No sign-up required.
Free Template DownloadWhat's Inside the Spreadsheet
Four pre-built sheets built around the hard occupancy deadline on every temporary certificate.
TCO Tracker Sheet
Property, TCO ref, authority, issue and expiration dates, open conditions count, extension Yes/No, change-of-use review due, days left, and status (including Extension Pending).
Occupancy Dashboard
KPIs for expired, extension pending, due soon, OK, complete, missing date, and open conditions sum — plus an on-time score.
Instructions Sheet
How to use the workbook, column guide, status meanings, Due Soon thresholds (60 / 90 days with open conditions), and a data-privacy note.
Dropdown Lookup Lists
Editable lists for Extension Requested, Reminder Status, Sample Flag, Status Labels, Site, Authority, and Owner.
Who it's for: Facilities, GCs & Property Teams
Temporary certificates create a hard occupancy deadline. This spreadsheet tracks each expiration, how many punch-list conditions are still open, whether an extension was requested, and when a change-of-use review is due. Date and status only — it does not issue a TCO or determine legal occupancy.
- Facilities leads watching TCO expirations across multiple sites
- GC project managers holding extension requests when days left drop to 30 or fewer
- Owner reps tracking open punch-list conditions beside the hard expiry
Related Remindax pages: certificate of occupancy tracking, building permit tracking, and occupancy permit management.
Automate TCO Expiry Reminders
Spreadsheets work — until one site’s TCO is inside 30 days with an extension pending and another still has open punch-list items. Remindax automates email, SMS, and WhatsApp reminders before each expiration. See our occupancy permit management page.
- Automated email, SMS & WhatsApp reminders for TCO and change-of-use dates
- Per-property dates with multi-site rollups
- Forever Free plan — no credit card required
Stop losing track of
critical deadlines.
Join 30,000+ businesses that use Remindax to automate expiry tracking, compliance, and renewal reminders — so nothing slips through the cracks.